Small Grants Program
Cultural and NGO Grants
Through its small-grant program, the U.S. Embassy in Prague provides partial support for artistic and cultural performances, non-governmental organization (NGO) projects and educational projects whose aim is to promote and deepen the understanding and appreciation of American culture and NGO practices in the Czech Republic.
The Embassy elicits proposals with outstanding cultural and educational merit that support the U.S. Government’s broad goals of fostering mutual cooperation. In deciding which projects to support, the Embassy will give consideration to the full range and diversity of Czech organizations – cultural, NGO and educational - and will seek to target geographically and demographically diverse audiences in the Czech Republic. Preference will be given to individuals and institutions with a proven track record of executing superior cultural and NGO events and programs. Generally, new grantees will be given priority over previous grantees, however previous award recipients are not discouraged from applying. Typically, grants range from $1,000 to $5,000, and do not exceed $10,000.
The U.S. Embassy in Prague gives priority to the following themes and initiatives:
- Culture / American Society
- Educational Initiatives
- American Studies / English Teaching
- Democracy, Good Governance, and Rule of law
- Human Rights and Civil Society
- Science and Technology
Embassy Small Grants Cannot Fund
Please note that Embassy grants CANNOT be used to fund religious organizations or partisan political activity; individual trips abroad (i.e. out of the Czech Republic); trade activities; fundraising campaigns; charitable activities; humanitarian aid; commercial projects; scientific research; projects whose primary aim is the institutional development and operational costs of the organization; or representational expenses (lunch, alcoholic beverages, flowers etc.). The Embassy also cannot give grants to commercial firms/ for-profit firms.
How to Apply for a Small Grant
Proposals are evaluated at intervals throughout the calendar year.
The deadlines for proposal submissions in 2014 are:
- June 15, 2014
- December 31,2014
The proposals should be submitted via email, include a written narrative in English, and follow these guidelines. Each applicant will receive a confirmation email acknowledging receipt within three working days. If applicants do not receive a confirmation email, the proposal was not received. In this event, applicants are invited to contact the Office of Public Affairs. Please do not send printed materials and grant applications by regular mail; the Embassy accepts applications only in an electronic form.
Grant proposals will not be considered until all information is received. Proposals must be in English. Please address questions regarding grant applications to email@example.com.
Grant Selection Process
A committee comprised of embassy staff will meet periodically during the year and will evaluate individual proposals after each grants round. The results will be announced within one month after the committee meeting. Successful applicants will receive official grant forms and detailed instructions for follow on administrative procedures.
Please understand that this is a competitive process and that the Embassy usually receives a number of outstanding proposals. Funding for small grants is limited, which means that simply submitting a good proposal does not guarantee that the Embassy can fund the project.
The recipient must submit a Federal Financial Report SF-425 and Narrative Report within 90 calendar days of the end of the period of performance delineated in the award. Both reports must be in English.
Reports in English:
The Czech translation can be used as a guideline, but official reports must be completed in English.
Financial records, supporting documents, and all other records pertinent to an award shall be retained for a period of three years from the date of submission of the final financial report.
Failure to comply with the reporting requirements may jeopardize eligibility for future awards or will result in suspension of any future payments under this award until such time as this deficiency has been corrected.
These requirements apply for organizations whose projects will be selected by the grants committee.
Organizations applying for assistance awards must obtain a Dun & Bradstreet (D&B) DUNS number and register in SAM (System for Award Management) prior to being eligible to receive federal assistance funding.
Note: Awards to individuals are exempt from this requirement as are awards issued to foreign organizations for a one-time award (first time grantees) of less than $25,000.
Obtaining a DUNS number is free of charge as well as the SAM registration. Any additional services offered during the registration process are not necessary and the applicant is under no obligation to sign up for them.
Q. I have materials I want to submit along with my project proposal. How do I send them?
A. Please submit only the requested application form, preferably no more than three pages. We are not able to accept samples, prototypes, or other supplementary materials that accompany requests for funding.
Q. If I apply for a grant for $10,000 and the Grants Committee approves this grant, will I get the full amount?
A. If your project gets selected by the Grants Committee, it does not mean that you will automatically get the full amount you requested. It often depends on the availability of funds.
Q. If I get a grant from the U.S. Embassy in Prague, can I apply for a grant again next year?
A. The Embassy usually gives priority to new grantees, but if the grant proposal is good and the Grants Committee votes in favor of the project, then your grant proposal might get selected the next year as well.
Q. Only Czech organizations can apply for a grant?
A. Both Czech and international organizations are eligible to apply, including individuals.
Q. Are pre-award costs allowable?
A. Pre-award costs are allowed on a case-by-case basis within 90 day period immediately preceding the effective date of the grant award, but only if these costs are necessary for the effective and economical conduct of the project.
Q. My funding request does not fall under any of your priorities. Can I still apply for a grant?
A. We do not provide grants outside of our funding priorities.
Q. I am an individual seeking financial assistance. Am I eligible for a grant?
A. If your project falls within the small grants priorities and if you can justify that you are the sole applicant, we will consider your application. However – you will be accountable for project activities, outcomes and its sustainability like any institution.
Q. What kind of projects do you usually fund?
A. The Embassy supports projects such as cultural exchanges, artistic and cultural performances, exhibitions, workshops, lectures, public readings; or cultural projects whose aim is to promote and deepen the understanding and appreciation of American culture in the Czech Republic.
Q. Do I need to have a DUNS number to apply for a grant?
A. Potential recipient organizations must provide their Dun and Bradstreet (D&B) DUNS number to the Grants Officer before they can be awarded any form of federal assistance funding. Awards to individuals are exempt from this requirement as are awards issued to foreign organizations for a one-time award (for those applying for the first time) of less than $25,000. The web-form is available at the following address: http://www.dnbczech.cz/Czech/default.htm
small grants program
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The recipient must submit a Federal Financial Report SF-425 and Narrative Report (in English) within 90 calendar days of the end of the period of performance delineated in the award.