Program Assistant – Payments (IBB)
OPEN TO: All Interested Candidates
OPENING DATE: August 09, 2012
CLOSING DATE: August 23, 2012
WORK HOURS: Full-time; 40 hours/week
SALARY: Ordinarily Resident: Full Performance Kč 428,903 (starting annual salary), (Position Grade: FSN-7)
*Not-Ordinarily Resident (EFM/MOH): Full Performance $ 39,994
(starting annual salary), (*Position Grade: FP- 7 to be confirmed by Washington)
NOTE: All applicants who are not the Family Members of USG employees officially assigned to post and under Chief of Mission Authority must have the required work and residency permits to be eligible for consideration.
The U.S. Embassy in Prague, Czech Republic is seeking an individual for the full-time position of Program Assistant at the International Broadcasting Bureau (IBB) of the Broadcasting Board of Governors.
BASIC FUNCTION OF POSITION
Under the guidance of the Regional Marketing and Program Placement Officer, the Program Assistant - Payments (PA-P) is responsible for a wide variety of supervisory, payment, marketing and affiliate relations activities in the International Broadcasting Bureau’s Regional Marketing and Program Placement Office in Prague promoting placement of full range of IBB radio, Internet and TV programs on local stations, networks and digital media platforms throughout the designated region. The PA-P will have routine supervisory functions over IBB-Prague’s contractors located in FR Yugoslavia, Russia, Ukraine, Central and South Asia.
The PA-P is also responsible for legal, regulatory and media research, coordinating promotional, marketing and training activities and maintaining close contacts with VOA and RFE/RL broadcasting services. The PA-P is responsible for administering VOA and RFE/RL rebroadcasting contracts with the total value of over 5 million USD and for selecting and negotiating rebroadcasting, marketing and advertising arrangements with media outfits. Deals and communicates with affiliates and prepares all invoice and payment documentation for payment of broadcast/affiliate contractors.
Incumbent sends payment documentation (cover sheets, invoices, etc.) to Washington, DC or US Embassy Prague for Payment. Incumbent tracks payments and solves payment issues directly with payment office and contractors. The PA-P keeps detailed historical records on payments sent and uses this information to produce reports regarding status of payments to Office Director.
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
A. Education: Secondary school required.
B. Prior Work Experience: A minimum of one year of marketing, promotion and advertising experience in the electronic media field. A minimum of one year of experience in Payments and/or accounting and US International Broadcasting. Personal knowledge of the media environment within the region required.
C. Language Proficiency: Level 4/4 (Fluency) Speaking/Reading/Writing Czech, level 4/4 (Fluency) English Speaking/Reading/Writing required. English language proficiency will be tested.
E. Job Knowledge: Working knowledge of general office correspondence procedures; general knowledge of marketing and advertising products; knowledge of IBB/Voice of America, RFE/RL and other broadcast organizations. Specific knowledge regarding the process of paying international clients that includes but is not limited to knowledge of DUNs numbers, swift codes, invoices and corresponding bank information. Experience in dealing directly with clients/contractors to solve payment problems.
F. Skills and Abilities: Ability to work and carry out projects independently; ability to prepare written analyses, budget reports and statistical reports; ability to analyze and interpret audience research to aid in the marketing of IBB programs; competency in tracking payments and dealing directly with clients in high-stress situations.
When equally qualified, U.S. Citizen Eligible Family Members (AEFM) and U.S. Veterans will be given preference. Therefore, it is essential that the candidate address the required qualifications above in the application.
ADDITIONAL SELECTION CRITERIA
Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
Current employees serving a probationary period are not eligible to apply.
Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
Currently employed U.S. Citizen EFMs who hold an FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
Currently employed Not Ordinarily Residents employees (NORs) hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment, unless currently hired into a position with a When Actually Employed (WAE) work schedule.
Interested candidates for this position should submit the following or the applications will not be considered:
- A current resume or curriculum vitae (CV) that provides the same information as on DS-174 (education and employment history, citizenship, veteran’s status, and a notation if you have ever worked for the U.S. Government before); or
- Application for Employment as a Locally Employed Staff or Family Member DS-174.
- Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application.
- Any other documentation (e.g. essays, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.
SUBMIT APPLICATION IN WRITING BY E-MAIL TO:
HROPrague@state.gov. Please include “Program Assistant (IBB)” in the subject line.
Or by fax to: 257-022-811
Or by mail to:
Human Resources Office
American Embassy Prague
118 01 Prague 1, Czech Republic
- AEFM: Appointment Eligible Family Member (AEFM): An individual who may qualify for a direct-hire Foreign Service appointment on either a family member appointment (FMA) or a temporary appointment (TEMP) provided that all of the following criteria are met:
a. Is a U.S. citizen; and
b. Is the spouse or domestic partner (as defined in 3 FAM 1610) of the sponsoring employee, or a child of the sponsoring employee who is unmarried and at least 18 years old; and
c. Is listed on the travel orders or approved Form OF-126, Foreign Service Residence and Dependency Report, of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad at a U.S. mission, or at an office of the American Institute in Taiwan (AIT), and who is under chief of mission authority; and
d. Is residing at the sponsoring employee's post of assignment abroad or, as appropriate, office of the American Institute in Taiwan; and
e. Does not receive a U.S. Government retirement annuity or pension from a career in the U.S. Foreign Service or Civil Service.
Other family members or dependents on direct-hire Foreign Service, Civil Service, or uniformed service member’s travel orders or approved Form OF-126 who do not meet all of these criteria are not AEFMs or U.S. citizen eligible family members (EFMs) for the purposes of 3 FAM 8200.
- EFM: Family Members at least age 18 listed on the travel orders of a Foreign of Civil Service or uniformed service member permanently assigned to or stationed to a U.S. Foreign Service post or establishment abroad with a USG agency that is under COM authority who do not meet the definition of AEFM above. (detailed definition 14 FAM 511.3.)
- Member of Household: An individual who accompanies a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad at a U.S. mission, or at an office of the American Institute in Taiwan, and who is under chief of mission authority.
a. Not an EFM; and
b. Not on the travel orders or approved Form OF-126, Foreign Service Residence and Dependency Report, of the sponsoring employee; and
c. Officially declared by the sponsoring U.S. Government employee to the COM as part of his or her household.
An MOH may be a parent, unmarried partner, or other relative or adult child who falls outside the Department’s current definition of eligible family member. An MOH may or may not be a U.S. citizen.
- Ordinarily Resident (OR): A foreign national or U.S. citizen who:
a. Is locally resident; and
b. Has legal, permanent resident status within the host country; and
c. Is subject to host-country employment and tax laws.
- Not-ordinarily Resident (NOR): An individual who:
a. Is not a citizen of the host country; and
b. Does not ordinarily reside (see definition of ordinarily resident in this section) in the host country; and
c. Is not subject to host-country employment and tax laws; and
d. Has a U.S. Social Security Number (SSN).
CLOSING DATE FOR THIS POSITION: August 23, 2012
The U.S. Mission in the Czech Republic provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.